Hivenox for subcontractors and trades

Get paid for the work you did.

Raise variations from site with photos and back every progress claim with evidence. Hivenox is built for mechanical, electrical, civil, façade and other trades, with less back-office admin behind each job.

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  • NSW Government ICT Services Scheme (SCM0020)
  • ICN Gateway member
  • In operational use with a construction contractor in the UAE
Two engineers reviewing a tablet in a mechanical plant room
Hivenox forSubcontractors and trades

Works with the systems your team already runs

Oracle AconexProcoreAutodesk Construction CloudMicrosoft 365SharePointPower BI

Get paid faster. Cut back-office admin. Know your job margins.

Get paid faster

Progress claims that go out complete and on time, backed by progress and variation records your head contractor can check.

Cut back-office admin

Invoices, receipts and timesheets captured and coded once, then synced to your accounting system.

Know your job margins

See labour, materials and subcontract cost against budget while the job is still running.

Modules

Start with the job that costs you most

Not ready for a full platform? Start with one module on one job. Each runs on the same record as Construction OS and Maintenance OS.

AP Automation

Subcontractor and supplier invoices

Available now

Capture supplier invoices from email, code them to the job and approve them from anywhere.

Expense Management

Site receipts and expenses

Available now

Snap receipts on site, match them to card spend and code them to the job.

ERP Sync

Job cost and ERP sync

Available now

Keep jobs, cost codes and timesheets aligned between your project and accounting systems.

Subcontractor compliance

Available now

Track insurances and licences for your own subcontractors and suppliers.

AI Analytics

Project and portfolio reporting

Available now

Ask which jobs are over budget and get the answer in plain language.

Hivenox MCP

Project data in your AI assistant

Available now

Check job cost or invoice status from ChatGPT, Claude or Copilot.

Build your bundle

We'll help you choose the modules, AI Workers and edition that fit your team.

Request a proposal

What changes

From chasing paperwork to one record

How the day-to-day work changes when every job, claim and document sits on one record.

Subcontractors and trades

Get paid for the work you did.

6modules3AI Workers
Job costing — Electrical packageExample
Progress claimReady to submit
Supplier invoicesCoded
Field receiptsMatched
Compliance documentsCurrent
Labour vs budgetTracking
Commercial Intelligence AI WorkerVariation work on Level 2 has not been claimed yet.
TodayWith Hivenox

Receipts and timesheets chased every week

Captured on site and coded once

Invoices keyed into accounting by hand

Invoices captured, coded and synced

Unclaimed variations discovered late

Variations flagged until they are claimed

Job margin known after the job ends

Job cost tracked against budget as you go

See the residential use case

Illustrative example, not a client result.

Who it's for

Value for every role on the team

Margin and cash across every job.

ODOwners and directorsSubcontractors and trades

Fewer documents to key, chase and reconcile.

OAOffice and accounts teamsSubcontractors and trades

Quick mobile capture for receipts and site records.

SCSupervisors and crewsSubcontractors and trades

How it works

Up and running, step by step

From scattered spreadsheets and inboxes to one record, with approvals and an audit trail.

  1. 01

    Connect

    Link your accounting and project tools. Nothing moves until mappings are approved.

  2. 02

    Capture

    Capture invoices, receipts and timesheets once and code them to the job.

  3. 03

    Review

    The office approves exceptions instead of keying every document.

  4. 04

    Claim

    Submit complete progress claims backed by progress and variation records.

Built on Hivenox Construction OS

AI Workers that check every claim, drawing and certificate

Each AI Worker is designed to check the records your team relies on and flag only what needs a decision, every flag linked to its source. A person approves, rejects or queries.

AI Workers

Commercial Intelligence AI WorkerReads every variation, progress claim and invoice against the contract, rates and budget. Flags what's unpriced, over-claimed or close to a time-bar.On the roadmapProcurement & Supply AI WorkerCompares quotes, tracks lead times and checks subcontractor insurances and licences before award and before payment.On the roadmapDocument Intelligence AI WorkerTracks drawings, revisions, RFIs, transmittals and correspondence. Flags superseded drawings and RFIs past their response date.On the roadmap

Construction OS capabilities

FMFinance & Project ControlsProfitability and portfolio reportingAvailable now$Cost & CommercialBudgets, variations and claimsAvailable nowSITESite OperationsDaily reports and progress photosAvailable nowHSESafety & ComplianceObservations, risks and complianceAvailable now

Sectors

ResidentialHand over homes that need no second visit.Commercial & High-RiseWin on programme. Stop losing on variations.IndustrialGet production online, on time.Data centresAccelerate time-to-capacity and protect margins.

More solutions by business

Housing providers and public asset ownersEvery contractor claim checked before payment.Maintenance and FM contractorsWin the contract, then prove every job.Builders and head contractorsProtect margin on every job.

Your questions, answered.

Ready to spend less time on paperwork?

Bring one job, contract or building. We'll walk through the records, modules and AI Workers that fit.

Get started