Finance & Project ControlsAvailable now
For finance managers, financial controllers and project controls teams who close the month, approve spend and answer for margin on every job.
Hivenox Construction OS capability
Finance & Project Controls connects what happens on site with the books. In Hivenox Construction OS, approvals follow your delegations, job cost moves between the project record and your ERP without re-keying, and margin, retention and receivables are visible by job. Month-end becomes a check of the exceptions, not a reconciliation.
Workflows
The work itself, named the way the people who run it name it.
Invoices, orders and variations routed to the right approver by job, amount, cost code or supplier, with approval from site on the phone. Approvers see the budget and the commitment beside the invoice, and every decision keeps who approved it and when.
Jobs, cost codes, commitments, invoices, timesheets and variations mapped to the structure of your ERP. Records are checked against ERP rules before they post, and mismatches wait in an exception queue with the reason. Field teams keep working in the project record; finance keeps working in the ERP.
Cost-to-complete and forecast final cost by job and package, built from commitments and actuals rather than a spreadsheet updated once a month, with margin by project, region and project manager, so margin fade shows while there is still time to act.
Retention held and due by contract, and progress claims to your client tracked from submission to payment, so cash tied up in retention and unpaid claims is visible by job.
Commitments, costs and timesheets already in the ERP and reconciled when the month closes, so finance reviews the exceptions instead of re-keying the month. Every change keeps its source, time and user, so the audit trail is there when the books are closed.
Records
Named the way they appear on site, in the contract and in the claim.
Before and after
Project and finance teams key the same data twice.
One record, synced with your ERP.
Margin erosion found at the final account.
Margin fade visible while there is still time to act.
Month-end spent reconciling spreadsheets.
Month-end spent on the exceptions.
Quick answer
Map jobs, cost codes, commitments, invoices and timesheets to the ERP once, then sync them in the direction you choose, with validation before anything posts. Route approvals by job, amount and cost code. Hivenox Construction OS does this through ERP Sync and AP Automation, so month-end starts with reconciled costs and an exception queue.
Send us a project or a maintenance contract. In the first session we walk through its variations, claims, defects and compliance gaps with you.
Book a working session