Subcontractor Compliance

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Keep every subcontractor compliant, automatically

Insurances, licences and safety documents collected and checked. Payment held automatically when anything lapses.

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Connects with the platforms your teams already use

Oracle AconexProcoreAutodesk Construction CloudMicrosoft 365SharePointPower BI

At a glance

Why run Subcontractor Compliance on Hivenox

One linkfor subcontractors to upload and update documents
Automaticrenewal reminders before anything lapses
Linked to APpayment held when compliance lapses

How it works

Every document collected, checked and tracked

Request documents with a secure link

Send subcontractors and suppliers a secure link to upload the documents their trade and project require. No account needed.

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Check every certificate with AI

AI reads each document (insurer, cover, dates and named parties) and checks it against the requirements for the trade and the subcontract.

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Track expiry dates automatically

Expiry dates are monitored and subcontractors are reminded automatically before anything lapses, with escalation when they don't respond.

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Hold payment until documents are current

Non-compliant subcontractors are flagged to project teams, and their invoices are held in AP until documents are current.

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Built for the complexity of construction supply chains

Requirements change by trade, project and contract. Hivenox keeps up.

Requirement templates

Define required documents and minimum cover by trade, project and contract value.

AI document review

Extracts policy details and highlights shortfalls against your requirements.

Subcontractor self-service

Subcontractors upload and update documents themselves through a secure link.

Audit-ready history

A complete record of every document, check and decision for audits and disputes.

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Implementation

Delivered with your team, step by step

Our delivery team works through each stage with you, with approvals and delegations set from day one.

Scope

Pick one live job or contract and record today's baseline.

Connect

Link the ERP, project and document systems it runs on.

Go live

Run it on the job, with approvals and delegations set.

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Integrations

Works with the systems you already run

Oracle AconexProcoreAutodesk Construction CloudMicrosoft 365SharePointPower BI

Start with one module

Add the next module on the same record

Each module runs on the same record as Hivenox Construction OS, so nothing is re-keyed when you add the next one.

Subcontractor and supplier invoices

AP Automation

Every invoice matched to the subcontract, PO and approved variations before it's paid. Over-claims and duplicates caught.

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Project and portfolio reporting

AI Analytics

Ask ‘which jobs have unpriced variations over $50k?’ and get the answer, traced to the source record.

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Job cost and ERP sync

ERP Sync

Jobs, cost codes, commitments and timesheets kept in step between your project systems and your ERP. No re-keying at month-end.

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Site receipts and expenses

Expense Management

Receipts captured on site and coded to the job and cost code before they reach your ERP.

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Project data in your AI assistant

Hivenox MCP

For IT teams: work with ERP and project data in ChatGPT, Claude or Copilot, under the same permissions and audit trail as Hivenox.

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Frequently asked questions

Know every subcontractor is compliant before they're paid

See Hivenox collect, check and track insurances, licences and safety documents on one of your own jobs.

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