Expense Management

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Stop chasing expenses from site

Capture receipts and expenses on site, code them to the right job and cost code, and sync them straight to your ERP.

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Connects with the platforms your teams already use

Oracle AconexProcoreAutodesk Construction CloudMicrosoft 365SharePointPower BI

At a glance

Why run Expense Management on Hivenox

One tapto confirm AI-suggested job coding
Every chargematched to its receipt
Offlinecapture on low-signal sites

How it works

Every receipt coded, approved and posted to your ERP

Match receipts to card transactions

Receipts are matched to corporate card transactions, so every charge arrives with evidence attached.

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Capture receipts in seconds on site

Site teams snap a photo or forward an e-receipt. AI reads the merchant, date, amount and tax, even from crumpled paper.

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Auto-code to jobs and cost codes

Hivenox suggests the job, cost code and category from who spent, where and what they usually buy. The user confirms with a tap.

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See what's outstanding, and from whom

Track unsubmitted receipts and out-of-policy spend by person and job, with automatic flags for anything outside policy.

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Post approved expenses to your ERP

Coded, approved expenses post to the ERP with receipt images attached. No exports or manual imports.

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Built for the complexity of construction finance

Generic expense tools are built for office travel. Hivenox is built for job sites.

Coded to active jobs

Every receipt maps to the jobs, cost codes and cost types in your ERP, not a generic expense category.

Receipts from the real world

Faded, crumpled and handwritten receipts are read by AI, with anything uncertain highlighted for a quick check.

Policy by project

Limits by category, role or project, with automatic flags for out-of-policy spend.

Reimbursements included

Personal spend is routed for approval and reimbursement alongside card spend, in the same app.

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Implementation

Delivered with your team, step by step

Our delivery team works through each stage with you, with approvals and delegations set from day one.

Scope

Pick one live job or contract and record today's baseline.

Connect

Link the ERP, project and document systems it runs on.

Go live

Run it on the job, with approvals and delegations set.

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Integrations

Works with the systems you already run

Oracle AconexProcoreAutodesk Construction CloudMicrosoft 365SharePointPower BI

Start with one module

Add the next module on the same record

Each module runs on the same record as Hivenox Construction OS, so nothing is re-keyed when you add the next one.

Subcontractor and supplier invoices

AP Automation

Every invoice matched to the subcontract, PO and approved variations before it's paid. Over-claims and duplicates caught.

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Subcontractor compliance

Insurances, licences and safety documents collected and checked. Payment held automatically when anything lapses.

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Project and portfolio reporting

AI Analytics

Ask ‘which jobs have unpriced variations over $50k?’ and get the answer, traced to the source record.

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Job cost and ERP sync

ERP Sync

Jobs, cost codes, commitments and timesheets kept in step between your project systems and your ERP. No re-keying at month-end.

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Project data in your AI assistant

Hivenox MCP

For IT teams: work with ERP and project data in ChatGPT, Claude or Copilot, under the same permissions and audit trail as Hivenox.

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Frequently asked questions

Never chase another receipt

Give your site teams their time back and close the books with every charge explained.

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