Stage claims by lot
Stage claims by lot (base, frame, lock-up, fixing, practical completion) with photos attached. Each claim goes out when the stage is complete and evidenced, not when someone remembers to lodge it.
All industries
Residential
Software for home builders: every lot, stage claim and defect
For volume and custom home builders running dozens of sites at once.
Built on
- Hivenox Construction OSAvailable now
Industry
Many houses. One standard.
Twenty to two hundred lots, each at a different stage, each with its own trades on site this week. Supervisors work from their phones, the office works from spreadsheets, and margin leaks in the gap between them. Hivenox Construction OS is designed around the lot: stage, claim, variation, defect and margin on one record, so a supervisor running twenty houses sees exactly what the office sees.
Workflows
Five workflows, one record
The work itself, named the way the people who run it name it.
Client variations and selections
Client variations and selections priced and signed before work starts. Upgrades, PC item changes and late requests carry their price and the client's sign-off, so nothing is built on a verbal yes.
Site diaries from the phone
Supervisor site diaries, photos and QA checklists from the phone. One entry a day per lot: trades on site, weather, delays and photos, with each checklist kept against the lot it proves.
Defects to the trade responsible
Defects at the practical completion inspection and maintenance-period call-outs tracked to the trade responsible. Repeat failures across the estate grouped as one pattern, not logged lot by lot.
Margin by lot and by estate
Margin by lot and by estate, updated as invoices arrive. Trade and supplier invoices land against the lot and cost code they belong to, so a fading margin shows while there are still houses left to save it.
Records
The records it runs on
Named the way they appear on site, in the contract and in the claim.
Stage claimsClient variationsSelections and PC itemsSite diariesQA checklistsProgress photosPurchase ordersTrade invoicesPCI defect listsMaintenance-period call-outsMargin by lotHandover packs
Before and after
What changes on the job
Without HivenoxWith HivenoxAvailable now
Stage claims argued at the gate, with the photos lost in group chats.
Each stage claim backed by its photos and checklist before it goes out.
Variations agreed on site and disputed at handover.
Every variation priced and signed before the trade starts.
Margin known when the estate is finished.
Margin by lot, updated as invoices arrive.
Quick answer
How do home builders keep stage claims and defects under control across dozens of lots?
Run one record per lot. Claim each stage (base, frame, lock-up, fixing and practical completion) only when its checklist and photos are complete, price client variations before work starts, and assign every defect from the practical completion inspection to the trade responsible. Hivenox Construction OS tracks stage claims, variations and margin by lot.
Bring one live job. See what it's hiding.
Send us a project or a maintenance contract. In the first session we walk through its variations, claims, defects and compliance gaps with you.
Book a working session