Tender comparison and award
RFQs issued by package, tender returns compared and the award recorded with the reasons. The subcontract or order becomes a commitment against the budget straight away, and the tender returns stay on file with the award.
All capabilities
Procurement & Supply ChainAvailable now
Tenders, subcontractors, orders and deliveries
For procurement managers, buyers and project managers who let packages, place orders and manage subcontractors on every job.
Hivenox Construction OS capability
The right trade and the right materials, on time.
Procurement & Supply Chain covers how each package is bought in Hivenox Construction OS, from RFQ and tender to award, subcontract and purchase order, then delivery to site. Every commitment sits against the budget and the package it belongs to, and every subcontractor carries its insurances, licences and performance history. The Procurement & Supply AI Worker is designed to flag shortages and late deliveries early, with the activities they will affect; the procurement lead decides.
Workflows
Five workflows, one record
The work itself, named the way the people who run it name it.
Orders, lead times and deliveries
Purchase orders and long-lead items tracked against the date they are needed on site, so a late delivery is visible while there is still time to expedite. Delivery dockets are recorded against the order when goods arrive on site.
Insurances, licences and inductions
Insurances, licences and inductions checked before work starts and before payment. Invoices from a subcontractor whose insurance or licence has lapsed are held until the documents are current.
Performance by trade and by job
Performance recorded for each subcontractor and supplier, by trade and by job, so the next tender draws on what happened on the last one. A subcontractor running late on one job is visible to the team letting the next package.
Invoices matched to orders and deliveries
Supplier invoices matched to the purchase order and delivery docket, and subcontractor claims matched to the subcontract and approved variations, before anyone approves them. Accounts payable sees only the exceptions.
Records
The records it runs on
Named the way they appear on site, in the contract and in the claim.
RFQsTender returnsSubcontractsPurchase ordersRequired-on-site datesDelivery docketsInsurancesLicencesInductionsPerformance records
Before and after
What changes on the job
Without HivenoxWith HivenoxAvailable now
Insurance certificates chased by email.
Insurances and licences checked before work and payment.
Lead times tracked in personal spreadsheets.
Lead times tracked against the date each item is needed.
Supplier performance known anecdotally.
Performance history on every subcontractor and supplier.
Quick answer
How do head contractors check subcontractor insurances and licences before paying them?
Hold each subcontractor's insurances, licences and inductions on its record with their expiry dates, and check them before work starts and before every payment. Hivenox Construction OS keeps them against the subcontract, and AP Automation holds invoices when a certificate has lapsed, so payment waits until the documents are current.
Bring one live job. See what it's hiding.
Send us a project or a maintenance contract. In the first session we walk through its variations, claims, defects and compliance gaps with you.
Book a working session