Contract ManagementAvailable now
For contract administrators, commercial managers and project managers who must give notice on time under the head contract and every subcontract.
Hivenox Construction OS capability
Contract Management holds every head contract and subcontract in Hivenox Construction OS with its clauses, key dates and obligations. Notices, time-bars and extensions of time are tracked per clause, and each delay event carries its evidence, so entitlement is not lost to a missed date or a missing photo. The Commercial Intelligence AI Worker is designed to review claims, notices and EOTs against the clauses and the evidence; the contract administrator decides.
Workflows
The work itself, named the way the people who run it name it.
On AS 4000, AS 2124 and FIDIC terms, each held with the clauses, key dates, security and obligations it sets, so the contract administrator works from the contract, not from memory. Key dates such as the date for practical completion and the end of the defects liability period are held for each contract.
Every notice deadline counted from the event that triggers it, under the clause that governs it. Notices approaching their time-bar go to the contract administrator before the date passes, not after, and each notice is filed with the date it was served.
Each delay event linked to the programme activity it affects, the notice issued, its deadline and the evidence: site diary entries, photos and correspondence.
Variations and claims tied to the clause they rely on and the notice that preserves them, so the commercial team and the contract administrator work from the same record. A variation without a notice, or a claim without a clause, is flagged for the commercial manager.
Letters, site instructions and directions filed against the contract and the event they relate to, so the history of every claim can be read in one place, in order.
Records
Named the way they appear on site, in the contract and in the claim.
Before and after
Notice deadlines managed from memory.
Each time-bar counted from its trigger and raised before it passes.
EOT claims rebuilt from old emails.
Delay evidence attached as it is captured.
Obligations buried in inboxes.
Obligations held against the clause that sets them.
Quick answer
List every clause that requires notice, the event that triggers it and the time allowed, then count each deadline from the day the event happens. Hivenox Construction OS tracks notices and time-bars per clause on AS 4000, AS 2124 and FIDIC contracts and raises those close to expiry, with the evidence attached.
Send us a project or a maintenance contract. In the first session we walk through its variations, claims, defects and compliance gaps with you.
Book a working session